The Children and War Foundation is an international research foundation based in Bergen, Norway and registered by the County Governor of Hordaland, Norway.
The Foundation shall promote and support research concerning the short- and long-term effects and consequences of war, warlike situations and disasters on children and their families. The Foundation shall work to obtain grants, contributions and other kinds of financial support from various financial sources, and thereafter allocate these economic resources to support research projects based on the assumption that these projects often will be very long term.
The Foundation shall furthermore make the results of this research available to the public, thus increasing the general and international understanding of the effects of war, warlike situations and disasters on children and their families. In this respect the Foundation may arrange seminars and publish books and articles on these matters.
The Foundation shall work to minimise its own costs, and ensure that the grants and contributions, shall be allocated to the activities mentioned above.
The Capital of the Foundation is NOK 50.000 presented to the Foundation by Atle Dyregrov, Magne Raundalen, William Yule and Center for Crisis Psychology, Bergen, Norway
Board of Directors
The Foundation shall have a Board of Directors, comprising a total of 3 to 7 members.
At the time of the establishment of the Foundation the members of the Board of Directors were:
Children’s Ombudsman Trond Waage, Oslo, Norway
Professor William Yule, London, England,
Dr. philos. Atle Dyregrov, Bergen, Norway
Psychologist Magne Raundalen, Bergen Norway
Attorney Harald S. Kobbe, Bergen, Norway.
The Children’s Ombudsman of Norway has the authority to appoint one member of the Board of Directors. Other members are elected for a period of 3 year period by the Board of Overseers cf. Article 9. They may be re-elected for any number of periods, but not more than 2 members shall normally be elected each year. The first election shall take place in 2001.
The Board of Directors shall each year elect its own Chairperson.
The Board of Directors represents the Foundation and is fully responsible for the proper management of the Foundation and its business.
Members of the Board of Directors shall not receive any remuneration or fee for their work, but shall have all their necessary expenses compensated.
The Board of Directors reach their decisions in meetings, attended by not less than 3 members. The members of the Board shall be able to attend the meetings and cast their vote either in person or by means of telecommunications.
A simple majority of the vote cast shall represent the decision of the Board. When there is no majority the Chairperson of the Board, and if this person is not taking part in the decision, the Chairperson of the meeting shall carry two votes.
The Board of Directors shall keep a Protocol where by the time and place of all meetings, attendance as well as all decisions made by the Board shall be recorded. All Directors attending the meeting shall sign the Protocol, either at the meeting or by sirculation.
The Board of Directors shall prepare and present to the Board of Overseers an annual report concerning the Foundation no later than the 1st of April the following year, cf. Article 10.
The Board of Directors shall keep an accurate account of the Foundation’s possessions and debts as well as its income and expenses.
The account for each year shall be closed out no later than 1st of April the following year. The Board of Directors shall keep any vouchers etc. concerning the accounts of the Foundation numbered and on file for not less than 10 years from the date of each voucher.
At the closing of the account in each year the Board of Directors shall establish a summarised account and present this to the Board of Overseers. This summary shall include a list of the possessions and debts at the start of the year, a summary of income and expenses through the year, and a list of possessions and debts at the end of the year, cf. Article 10.
The annual accounts of the Foundation shall be audited by a chartered accountant appointed by the Board of Directors.
Board of Overseers
The foundation shall have a Board of Overseers comprising 10 to 20 members.
The members of the Board of Overseers shall have diverse geographical as well as occupational background and experiences.
The Board of Directors shall the year of 2001 establish the Board of Overseers of no fewer than 10 members, and appoint the first Chairperson.
Members of the Board of Overseers are elected for a period of 3 years, and may be reelected for any number of periods. One third of the members shall be elected each year, and the first election shall take place in 2002.
New members of the Board of Overseers are elected by the Board serving at the time based on a proposal presented by the Board of Directors, cf. Article 4.
The Board of Overseers shall each year elect its own Chairperson
The Board of Overseers shall elect the Board of Directors, cf. Article 4, third paragraph.
The Board of Overseers shall assist and support the Board of Directors in its management of the Foundation, cf. Article 5.
All matters of essential importance to the Foundation, including important and long term research projects shall be presented to the Board of Overseers. In addition the Board of Overseers shall express its view when the Board of Directors seek its advice.
The Board of Overseers shall consider and comment on the annual report of Board of Directors, cf. Article 7 and the summarised account, cf. Article 8.
Whenever there is conflict of interest regarding grants, contributions or allocation of economic resources, the Director concerned should withdraw from the decision making. If necessary, the Board of Directors may ask the Board of Overseers to appoint one of its members to take part in this decision of the Board of Directors as a substitute member
The Board of Overseers shall generally not hold meetings. The Chairperson of the Board shall ensure that the election of new Directors shall take place by secret ballot. In all other instances, the Board of Overseers reach its decisions and voice its opinion in accordance with administrative routines established by the Board itself or by its Chairperson, based on documents circulated among the members of the Board by mail or by telecommunication. Unwinding and ceasing of all activities of the Foundation
Should the Board of Directors wish to transform the Foundation, either to cease its activities and business or to continue its activities and business as part of, or connected to any other organisation, contributors of more than NOK 50.000 to the Foundation during the last 3 years shall be informed by the Board of Directors and given the opportunity to express their opinion on the matter.
The Board of Directors shall thereafter present a plan for the transformation or unwinding of the Foundation to the Board of Overseers.
An unwinding and ceasing of all activities of the Foundation shall require that to the fullest extent possible all funds from donations and contributions shall be allocated to research projects relevant to the purpose of the Foundation, cf. Article 2, or transferred to another organisation which will continue the work of the Foundation. Any remaining funds, as well as the capital of the Foundation, cf. Article 3, shall be transferred as a gift to UNICEF.
The Board of Directors shall present a report on the ceasing of all activities of the Foundations to the Board of Overseers.
These By-Laws may only be amended by consent of all the Directors and after consultation by the Board of Overseers.